FOSS4G'13

9.00 - 10.00 Coffee (and pastries would be nice, hint)
Get to know each other, connect to internet, find power supplies, projectors. Allows time for anyone not staying over the night before (can people confirm whether they are about for supper the night of the 5th)
If anyone will be dialing into the meeting can they let Suchith know to set up a conference line. 

Meeting Start 10.00am
Review and agree agenda/order
Appoint a scribe (volunteer in advance would be helpful)

Working group brief presentations (can someone put their initials against each heading to indicate that they will lead the discussion on each topic) - approx 15 mins per topic

• Venue Contract status (inc. internet and connectivity)
• Budget/AGI (note to LOC Chris Holcroft leaves the AGI to join Royal Meteorological Society in October)
• GeoCamp quotes, practicality
• Web site
• Other communications and marketing
• Workshops and Hackathon
• Main Program (Rollo) - Keynote topics?
• Academic Track (SA)
  
• Sponsorship (SF) - Sponsorship model and prices, Eclipse sponsorship
• Entertainment
• Legacy

Lunch 13.00 - 13.45

Planning Session 13.45 - 15.15

• Build a time line for all of the key elements of the conference (this is probably a lot more than the working groups above.
• JGM: it would be useful to have in the calendar when people plan to be on holiday over the summer next year, as and when known
  
• Identify milestones, responsible individuals and additional resources needed

Will Basecamp be sufficient for planning and managing this?

Academic Track meeting 13.45 - 15.15 separate break out and teleconference meeting

• Build a time line for the academic track
• Identify milestones, responsible individuals and any resources needed

Wrap up 15.15 - 16.00 Academic Track team rejoin main meeting

• Incorporate Academic Track timeline into overall project
• Sum up short term priorities
• Review actions
• Consider recruitment of additional members to LOC or Working Groups
• Plan for future meetings or calls

Meeting ends 16.00