FOSS4G'13: preliminary setup for AT track (incl. timeline)

preliminary setup for AT track (incl. timeline)

Last saved by Barend Köbben on September 10, 2012

Conference system

Possible Conference system: EasyChair (hosted/free).
INDICO (CERN)

[Barend] => I'll look at that... decision next week (13th)

Themes
connect to general themes, not specifically refine with "academic"
we try to make 'criteria' [from gvSIG]:

Innovation;
Usefulness for the FOSS4g community;
Usefulness for the free open source community;
Adequate theoretical foundations;
Analytical rigor;
Notable conclusions;
Capacity for generalization and systematization.

Get out of the papers selected some "topics/strands" to group the papers into sessions.

Timeline
Very preliminary call for papers on the 20th -- sell at GeoCommunity (AGI)
next two weeks to get teams together.
4 or 11 Oct needs to be ready (with committee members etc).

fall 2012 (see above): 1st preliminary Call for Papers (dates and subject matter)
approx. 15 October 2013 (not hard): Detailed CfP (with procedures and detailed requirements):
1 February 2013: Full paper deadline – reviewing starts [note from Serena: too early for S. Hemisphere - long Xmas break] => OK because we give them enough - need to link up with the main program team
1 April 2013: Reviewing decisions – revision starts
1 May 2013: Revised papers deadline – revisions check, final reviewing start
1 June 2013: Final selection of (TGIS) journal contents, layout/technical editing starts
1 July 2013: final deadline (TGIS) journal – production starts
1 September 2013: publication of non-selected papers in online proceedings (full or abstract?) => also try to get them into OA journals (JOSIS etc)
15 September 2013: publication of selected papers in (TGIS) journal
17-21 September 2013: Conference
after September 2013: possible publication of non-selected papers in other journals

We realise that the schedule is tight, but the experience of the before-mentioned ESRI User Conference AT leads me to believe it is not impossible. Of course, the actual timeline has to be determined in close cooperation with the (TGIS) journal publishers. The alternative would be to have the selection and submission of the final papers ready by the conference, and then the (TGIS) special issue could be published shortly after.

LOC vs AT
BK will be on LOC, and be contact point for all AT. BK will contact Franz -Josef Behr on roles in the AT.

Comments

Serena Coetzee on September 6, 2012:

I will not be able to attend the teleconference, therefore adding my comment here:
The 1 February deadline is bad for the Southern Hemisphere. We have summer holidays in the December/January period. As far as I know, the Australian summer holidays even extend into February. I realize the schedule is tight already, but maybe move the deadline to 15 February?

Barry Rowlingson on September 10, 2012:

Whover added 'I'll look at that' should probably initial their change! I suspect Barend!