FOSS4G'13

 Attendees: BK, MI, SF, AP, AS, RH, SA, JC, BR

Apologies: JM, MW, CG, IH, IE

Action points from previous meeting

Local chapters IE - not done? As Early Bird extended, important to engage before EB deadline.
Action: IE
Marketing gift: JC investigating options for clipboard/notepad. Numbers - c. 750 for the purpose of estimates. Budget - .c £7-£10 per head for gift and shirt. Jo will see what can be done with that.

Registration
Update on numbers: At 30/5, 175 - full, 30 day tickets, 24 1 day w/shop, 35 2 day w/shop.
EB extended to 14 June (midnight BST)
Workshop booking system - BR. Working locally, to be tested and deployed to server - should be done by 3rd June. Documentation needed too. Existing delegates to be added. System will show availability. Some additional capacity may be available.
Email all workshop presenters - ask them to confirm absolute capacity, also what kit they will provide and expect. Workshop requirements for delegates (eg laptops) should be explicit:
Action: MI

Confirm discount option for attendees of both GeoCom and FOSS. Not clear whether already implemented - need to ask Claire:
Action: CG. Could be done if robust and easily implemented,

Confirmed, no comp/discounted tickets, other than plenary speakers.

Program
Questions re programme. Kudos to Barry/Rollo for pulling it together. Most AT conflicts now resolved. Timetable now on website, some more magic dust to come from Barry, AS to update links on website. Plenaries, end of day sessions, unconf. etc to go in.
Action: RH, BR, AS

Unconference sessions: included in block in programme. Gary Gale up for organising, several delegates with stuff to talk about. RH to talk to GG about organising afternoon slot.
Action: RH

EMCC Contract
JM has been looking at latest version which includes network connection in tent. Should be v close to signing, subject to meeting next week,
Action: JM

Plenaries
5.5 hours of plenary slots to fill (excluding admin, awards etc)
4 speakers currently confirmed (Kate Chapman: Humatiarian/OSM, Edward Anderson: World Bank, Paul Ramsey: PostGIS, Ian James: OS)
More suggestions:
Chris Tucker (Map Story) - is available. Agreed - SF to invite.
Danny Dorling - Agreed, SF to invite
Mike Bostock - Agreed, BK to invite. Might need expenses?
Prof. Mike Jackson - probably not
We could take eg highest ranking sessions from community vote to fill plenary sessions? OSGeo slot also needed (already in).
Product showcase - eg QGIS, PostGIS, etc?
Strong speaker needed for closing.
Review next time.

Map Gallery
Need to make a decision or two
Call for maps on hold while Ken F clarifies costs position. RH looking at iPad wall.

Sponsorship
Eclipse proposal: agreed. SF to confirm.

Marketing
Budget for clipboards/pens/pads/lanyards
Number we intend to purchase

Entertainment

• Ice Breaker: speaker/quizmaster booked (Mike Parker), quiz questions coming thick and fast. Hot food, relaxed,
  
• Gala Night: see https://basecamp.com/1920286/projects/762306-foss4g-13/documents/3004595-gala-night. Some other social activity (as per AGI). Dance teacher? Ceilidh band? Need to keep the buzz going. Claire uses company for AGI. Robin Hood theme... or other theme... maps?
  
• Friday night out on the town. P***-up in a brewery for 100 people. Transport will be needed. Range of other options (incl. staying in) to be offered. Discussions continuing.
  
• Closing party - hold till we know more about numbers.
  

Meeting with OGC Board  (dinner event) - SA
We could suggest to OGC evening drinks event - but they need to fund/organise if we find a slot, eg 5-7 on Fri eve. Adrian Custer as link person? SF to write to Geoff offline re joint OSGeo/OGC activity.

Volunteering update
List of pledge people now assembled, Abi to make contact. Volunteer form to go up when EB

AOB