Team Call 2013-08-30
Last saved by Addy Pope on August 30, 2013
NOT LONG NOW - 17 DAYS TO KICKOFF
Attendees : Steven, Abi, Addy, Barry, Ian, Rollo, Mark, Jo, Claire
Apologies: Jeremy, Suchith, Matt, Antony
Numbers as of 28/8 (Comparisons with 14/8)
Claire to check the numbers as there is a gap between total and day numbers. Still lots coming in and we know of orgs that are still to book.
744 (681) delegates inc sponsors = avg 675 (624) per day
499 (469) hotel rooms (nights) across week
1184 (1112) uni rooms across week - halls full sat, but booking for this removed.
Icebreaker 140 (127)
Party 72 (69)
Map Gallery 53 (37) submissions
Unpaid Invoices
Update from Claire
Marquee
Awaiting quote for final items. All pushed out to Field and lawn they will get back to us with the quote.
Workshops
Via Matt -
Academic Bursaries:
3 outstanding offers, they have been reminded and given a final final deadline of monday. Then they loose their bursary. Unused cash to transfer to Abi's volunteer army for accom/travel and sort Oli out with a pass for some volunteering/blogging
Programme
Hackathon
Booklet and Lanyard
Signage
Via Antony
Task
Abi suggesting that Abi/Claire/Steven organise the tasks and break down the numbers
Gifts
Entertainments
AOB
Delegate Mail
Sponsor Mail
Next Call 7th August
Attendees : Steven, Abi, Addy, Barry, Ian, Rollo, Mark, Jo, Claire
Apologies: Jeremy, Suchith, Matt, Antony
Numbers as of 28/8 (Comparisons with 14/8)
Claire to check the numbers as there is a gap between total and day numbers. Still lots coming in and we know of orgs that are still to book.
744 (681) delegates inc sponsors = avg 675 (624) per day
499 (469) hotel rooms (nights) across week
1184 (1112) uni rooms across week - halls full sat, but booking for this removed.
Icebreaker 140 (127)
Party 72 (69)
Map Gallery 53 (37) submissions
Unpaid Invoices
Update from Claire
Marquee
Awaiting quote for final items. All pushed out to Field and lawn they will get back to us with the quote.
Workshops
Via Matt -
There has been a lot of activity on workshops recently mainly around Jo and I contacting workshop organisers to ensure we understand their technical requirements. The majority are using OSGeo-Live DVD / USB or a customised version base on OSGeo-Live. There are a handful that require further discussion which is ongoing.
I've updated the presenter info with general workshop facilities info:
http://2013.foss4g.org/information-for-presenters/#workshops
I posted a reminder about code sprints to the discuss and foss4g lists last night.
Academic Bursaries:
3 outstanding offers, they have been reminded and given a final final deadline of monday. Then they loose their bursary. Unused cash to transfer to Abi's volunteer army for accom/travel and sort Oli out with a pass for some volunteering/blogging
Programme
- Opening music - Henna spoke to abi to update? PRS licence at venue should cover us
- Content changes - Bang up to date. All changes added to errata doc. Should also post the changes on a separate page on the website.
- Some presenters have not confirmed - Rollo to chase
- Globalgeodomination? RH to chase
- Shootouts - Anrnulf has confirmed he knows what he is doing.
- Handover to 2014 - nothing further than getting conformation that they will do it over a video link. Push them to organise something and print their own flag so we can do the nominal handover (Steven to have a haircut to avoid Borisism)
- Map Gallery displays and tech - tv screens and ipad wall. Tech issues of how to make this work. Probably a scrolling pdf on the usb stick. Perhaps ask oli and he can help out with the tech in return for the tickets
Hackathon
- Update Ian
- 40-70 folk at the event
- Ian has to give a final number by friday next week. Or as near as +/- 5 at least
- Remember to order pizza and beer for Tuesday night!
Booklet and Lanyard
- Final version of booklet and lanyard by tuesday which is great, and in time.
- Label content - what do we want on the content? Anyone? Make the names BIG. Name on 2 lines - crop Org name - SF and CG to take on.
Signage
Via Antony
Update on venue signage, see also Google doc
https://docs.google.com/spreadsheet/ccc?key=0AsG7QYXpWgk7dFUtRzlNdzZkSVNzUU…
Banners, aero flags and popups delivered to NGI - Lukasz checking
Table flags and bunting ordered
Foam board for reg desk and lectern artworked and quoted, not yet ordered - will be as artwork on this thread
https://basecamp.com/1920286/projects/762306-foss4g-13/documents/3573503-ve…
unless strong feelings otherwise
Mark will do campus signage - FOSS4G/Arrow and building name where appropriate.
Task
Abi suggesting that Abi/Claire/Steven organise the tasks and break down the numbers
Gifts
- Update from Jo All seems OK.
- T-Shitrs - all good, should be arriving at the venue on the 13th
Entertainments
- Ice breaker - (book prizes + 9 for keynotes) Quiz - chat next week
- Gala Night - seems in hand, screen and pa to sort but should be ok.
- Friday night -
- Closing Party
- Mark to check on the numbers and get back to folk and close the booking if it is close to full.
AOB
Delegate Mail
- transport
- accom
- robin hoodhats - link to where to buy
Sponsor Mail
- Exhibition times
Next Call 7th August
Comments
Steven Feldman on August 30, 2013:
I know some of you are away or travelling. Here's an agenda for today's call, feel free to add stuff.
Details of login for people who manage to get lost in webex (and that is a very very easy place to get lost):
You may have to search for the conference if it doesn't appear - select unlisted meetings from the right hand side menu, enter the meeting number 848 738 248. Then fill in your details and the pw = met5724foss4g and you are in!
Easy peasy really, don't you love webex? But thanks to Ian E and the Met Office for making it available
Rollo Home on September 3, 2013:
Abi Page on September 3, 2013:
We decided on the call not to call Ollie's support a bursary, but rather include him as a volunteer. Please remind me what he is asking for - attendance / accomodation?
I am seriously behind on a number of volunteer actions, but working hard to catch up best I can.
Abi
Rollo Home on September 3, 2013:
In regard to volunteering, do you actually want him to volunteer for something (and if so, what and when) or is this part of the PR for CASA support with the i-pad wall? I think I could legitimately request his assistance with the set-up of the i-pad wall as a volunteer task.