FOSS4G'13: Ice-breaker details

Ice-breaker details

Last saved by Jo Cook on September 9, 2013

Tables hold 8 people. Allocation to be random (except for LOC?)

Quiz Prizes:

Map Addict Books
Maponimoes
?

Order of events:

Robin Hood Hat Making 7.00
Mains 7.30
Quiz Rounds 1-2-3 8.00
Dessert 8.30
Quiz Rounds 4-5
Collect papers and mark while... people have coffee and... 9.00
Mike Parker Speech
Present prizes

Requirements per table:

I/2 pairs scissors or stapler on each table for hat making- Addy to decide on which origami hat is best
1 answer sheet for the quiz
1 pen
1 set of questions with no anwsers

Requirements for Mike Parker:

PA and lectern
Quiz Questions

Volunteer requirements:

Deploying quiz sheets, pens, scissors etc beforehand
Checking people in and explaining table allocation
Deploying question sheets as appropriate
Collecting quiz sheets
Marking quiz

Still to do:

Decide on hat-making technique and method for explaining how to do it
Decide on table allocation (requires list of names)
Let EMCC know where veggies are sitting
Decide on, and purchase, third prize
Decide how many volunteers we need
Liaise with EMCC about timing of courses and entertainments? (check with Claire)

Comments

Jo Cook on September 6, 2013:

Icebreaker logistics

Jeremy Morley on September 9, 2013:

OK, outcomes from my meeting with Shelley:

We've only booked a two-course buffet not three
What time is Mike Parker on? Does he just need a lectern on a small stage, PA & mic?
Assuming for now main course served ~7:30, then a half hour gap to eat & do a phase of quiz, then desserts about 8:30, tea&coffee served at tables. Mike about 9? If any variation, please let me know asap to pass on to Shelley for the catering timing.
Shelley will print drinks vouchers and give to us on Monday - saves us a job but might be worth someone sending a JPEG of the conference logo to her.

Jo Cook on September 9, 2013:

Thanks Jeremy, I'll adjust this to just go for 2 courses, otherwise the timing seems fine to me. Is it buffet though- I thought we'd gone for sit-down meal?

Addy- can you confirm whether Mike needs a projector and laptop or if he can manage without?

Jo Cook on September 9, 2013:

Here's the list of attendees with dietary requirements

Icebreaker.xlsx

Addy Pope on September 9, 2013:

He has his own laptop. Not sure how much visual he has, the talks that i have seen he likes to show a fe map curiosities to illustrate points. I am bringing a portable projector anyway.

Jo Cook on September 9, 2013:

Great- we'll need to rustle up a screen as well then

Jeremy Morley on September 9, 2013:

It's in the lecture theatre/auditorium. There will be a projector and screen, it's just letting De Vere know we'll want them for the event so they set it up right to be able to access the VGA, have the screen visible & not covered by drapes, etc.

Jeremy Morley on September 9, 2013:

And, yes, a buffet is what's on the order list, but people seated at tables. Now is the last moment really to change that... I assume the cost is more. Let me know asap if we want to change that order. I think we have till Thurs am for big changes like that.

Jo Cook on September 9, 2013:

I'm pretty sure that we agreed a sit-down meal for this? Similar to what the AGI tend to have at their Icebreaker. That's what I remember from the F2F we had a couple of months ago, and what I presumed from the vegetarian menu option that was passed around a few weeks ago. Can someone else confirm my memory here?

Addy Pope on September 10, 2013:

Yup, i thought it was a sit down thing, we have tables of 8 people.

Jo Cook on September 10, 2013:

Can we confirm this asap? The minutes from the F2F in July say "Same style as AGI Ice-breaker, max cost £22 per person, menu to be resolved nearer the time".

Jeremy Morley on September 10, 2013:

Yes, I'll be calling Shelley shortly. According to Steven we have £28 budget now with drinks. The buffet cost is £23/head. There will be tables of 8, etc., it's not a stand-up buffet, just not served at the tables. But I'll ring Shelley about this as well as a number of other details.

Jeremy Morley on September 10, 2013:

Shelley has gone to discuss this with the chef.

Jeremy Morley on September 10, 2013:

From Shelley -

Hi Jeremy

Spoken to catering manager and we can offer the following 3 course menu for the Icebreaker;

Starters

Seasonal Soup of the Day with Freshly Baked Bread

Ham Hock Salad Mustard Seed Dressing with Poached Egg

Goats Cheese & Beetroot Salad

Butternut Squash & Sage Risotto with Shaved Parmesan

Pesto & Tomato Tart with Rocket Salad

Main Course

Lamb with Boulangere Potatoes & Crushed Peas

Roasted Pork Loin with Mash & Creamed Peas & Apple Gravy

Salmon Fillet with Potato & Spinach Chowder

Red Onion Tart Tatin topped with Whipped Goats Cheese & wilted Rocket (V)

Vegetable Tagine with Lemon & Parsley Quinoa (V)

Desserts

Lemon Tart with Raspberry Sorbet

Sticky Toffee Pudding with Toffee Sauce

Plum Crumble with Clotted Cream

Summer Fruit Jelly with Vanilla Foam

Warm Chocolate Brownie with Vanilla Ice Cream

Banana Panacotta with Chocolate Ice Cream

From the above could you please choose 1 starter, 1 main plus 1 vegetarian option and 1 dessert. This 3 course menu can be provided at £28.00 plus VAT to include 2 drinks as per the previous Icebreaker menu.

Could you please advise menu choice today.

Kind regards

Shelley

My choices would be (in part trying to avoid the food elements like pork & goats cheese that more people will object to having):

Risoto (especially if the parmesan can be somehow optional for those that aren't into it)

Lamb
Vege tagine

Plum crumble

Any objections?

Jeremy

Jeremy Morley on September 10, 2013:

I've asked Shelley for screen projection for Mike's talk. No audio from the laptop, and he or we are providing the laptop, not EMCC.

Jo Cook on September 10, 2013:

Hi Jeremy,

Many thanks for chasing this up- I'm not sure where the buffet decision came from in the first place but this is brilliant, and I'm happy with your menu choices.

Jo