FOSS4G'13

• Opening music - See update from Henna posted on BC. She is still working away on this. 15 mins of music, can pull together next week. Spotify?  Barry has 2 fall backs (couldn't hear what he said)
  
• Content changes - Bang up to date. All changes added to errata doc. Should also post the changes on a separate page on the website.
• Some presenters have not confirmed - Rollo to chase
• Missing talks - do we move talks to fill gaps or leave the gaps? Consensus seems to be to leave the gaps so that delegates can switch between sessions. Just inform the chair and get them to tel the speakers they have a bit extra and allow more discussion.
• Globalgeodomination?  It is not going ahead. 
• Shootouts - Anrnulf has confirmed he knows what he is doing.
• Handover to 2014 - nothing further than getting confirmation that they will do it over a video link. Push them to organise something and print their own flag so we can do the nominal handover (Steven to have a haircut to avoid Borisism). SF to chase.
• Map Gallery displays and tech - tv screens and ipad wall.  Tech issues of how to make this work. Probably a scrolling pdf on the usb stick.  Perhaps ask oli and he can help out with the tech in return for the tickets. Oli is going to help.  RH to update online. When do we need it live (Thursday/Fri/Sat)
• AS to copy the erratum note to the webpage.  Add as a menu page to keep it simple.

• Update Ian
• 50 confirmed. Most doing both days.  Max is at 80 if all that registered turn up. Looking good. 
• 60 people for catering. 60 sandwich lunches for both days / 60 pizza.
• Remember to order pizza and beer for Tuesday night!

Update on venue signage, see also Google doc 

https://docs.google.com/spreadsheet/ccc?key=0AsG7QYXpWgk7dFUtRzlNdzZkSVNzUU…

• Banners, aero flags and popups delivered to NGI - 6/9: aeros being reprinted due to reverse colour fault on Google logo, to be delivered 6/9
  

• Table flags and bunting ordered, to be delivered next week
  

• Foam board for reg desk and lectern ordered, to be delivered next week
  

• Mark will do campus signage - FOSS4G/Arrow and building name where appropriate.

• Update from Jo All seems OK. 
• T-Shitrs - all good, should be arriving at the venue on the 13th

• Ice breaker - Quiz - sorted. 18 copies of Map Addict ordered. AP to bring.
• Gala Night - seems in hand, screen and pa to sort but should be ok. AS to get some tickets (raffle) to give folk 2 free drinks.
• Friday night - 
• Closing Party
• Mark to check on the numbers and get back to folk and close the booking if it is close to full.

• Call for volunteers amended on website - no more day passes.

• All volunteers that were not in time/ responded appropriately for day passes have been notified that they don't have a place and should book themselves in if they want to attend.
• Still people coming forward from registered delegates who are prepared to help, which is great. Most of the sessions now have some level of cover. LOC will need to fill the few remaining blanks.
• Behind on getting data into Barry's database - that is next task.
• Further tasks - work out what needs to happen at volunteer briefings (Addy assisting) and finalise volunteer briefing documents. Will be contacting some of the LOC to confirm some of the briefing info.
  
• Action for Everyone - look at the list and add things that may be missing. SF to ask Abi to make the doc editable

1. 6/9: book train tickets in advance
2. Car Parking - SF to add details + ensure this is on web site
3. Academic Track - SA/BK to feed
4. Flickr account details
5. recycling of DVDs