FOSS4G'13

NOT LONG NOW - 3 DAYS TO KICKOFF!

Attendees :  Antony, Abi, Barend, Jo, Barry, Claire, Jeremy, Mark, Matt, Steven, Ian H, Suchith

Apologies: Ian E

Numbers
T=768, F=764, s=713
Total 833 attending on 1 day or another
IB - sold out - 159
GN = 700
CP = 85
Maps = 76

Badges
Claire is ready to print from delegates spreadsheet.

Unpaid Invoices
9 as at today. No payment, no entry. Send email to remainder telling them.

Deliveries

• Aero flags: delivered and checked
• Banners: delivered and checked
• Popups: delivered and checked
• Table flags: delivery date 12/9, to be checked (Suchith)
  
• Foam boards: delivery date 12/9, to be checked (Suchith)
  
• Bunting: delivered and checked
  
• T-shirts to EMCC - Jeremy to check
• Pens delivered
• Badges due today plus another package
  

Marquee

• Now up, check with Shelley to be done
• It is BIG...
• Heating booked and being installed
  

Workshops
AAARGHHHH

• Still some last minute tech work going on but nearly there
• OpenGeo want to scale back : WPS With GeoServer - should be fine as it's a free workshop
• Test sessions scheduled

• Not heard from GeoCat at all - Barend to chase
  
• Registration: advise enquirers to try on the day at registration (Matt to give Claire avaibility list). They must have PayPal or Credit Card. Claire to get email address for AGI PayPal).
  

 
Academic Bursaries:

• Not known if all confirmed - 2 outstanding?
  

Music

• Addy has done playlist
  

Programme

• Print errata sheets from web site page (Antony to put into word doc for printing)
• Humanities A1 to be refurbished Mon/Tue - OGC board meeting now in Gallery 2
• Programme for each room to be stuck on door - task for Abi's list?
• Rollo to try to fill empty programme slots with repeats - to be done the day before on a pot luck basis
  

Hackathon

• Ready to go
  

Booklet and Lanyard:

• Arriving Mon.
• Barry H to be paid today
  

Signage

• Mark to do signage round campus (Jeremy to advise)
• Task to put up aero flags for workshops Mon, remainder after AGI
  

LOC Tasks / Programming

• Abi to assign tasks
  

Gifts

Entertainments

• Get bank details for Chris Conway (Antony)
• Awaiting remaining invoice from Nerds
• Put Mike Parker in for Icebreaker
• Tech requirements sorted
• PA to be set up on Mon - we will run, Barry/Brian Norman
• Conf suite 3 to be dressing room for acts for Gala Night
• Block booking at dog track cancelled - modify web page (Steven)
• Also link from alternatives page
• Dinner on Friday with keynoters - all to let Steven know
  

Volunteers: Accommodation issue for Elisabet Adeva.
Happy with chair info? https://docs.google.com/document/d/1ylwT2XyuxdXqMqWvGYxPylImEvW5lQt7xqLC4WAwRbE/edit?usp=sharing
Everyone happy with additional volunteering tasks list I circulated here: https://asset1.basecamp.com/1920286/projects/762306-foss4g-13/attachments/50578776/Volunteer%20Event%20Details.pdf ?

AOB
Delegate Mail

1. Workshops - try on day
2. Car parking - there is more past hotel/EMCC
   
3. Programme changes
4. Rain gear
5. Directions to C Granger
6. Train tickets
   

Sponsor Mail

1. 
   
2.  
3.  

Next Call: to be agreed during conference