Volunteering Actions
Posted by Abi Page on June 25, 2013
Here is a draft for the volunteering webpage - please post any comments.
I would like us to have this up online as soon as we can - let me know if I can do anything to help with this, or whether someone is happy to use what I have and put it up.
Also please let me know the lists I should post on to publicise...
Thanks, Abi
I would like us to have this up online as soon as we can - let me know if I can do anything to help with this, or whether someone is happy to use what I have and put it up.
Also please let me know the lists I should post on to publicise...
Thanks, Abi
Comments
Steven Feldman on June 28, 2013:
Suggest changing Session Chair to Chairs
I would love 2 videos - one for the opening and one for the close, may have some common content
Can you get this on the web site or do you need help?
Jo Cook on June 28, 2013:
Steven Feldman on June 28, 2013:
Abi Page on June 28, 2013:
Steven Feldman on June 30, 2013:
I have added the "I'm volunteeering" badge to the draft page
Is there any chance of embedding the form rather than linking out to it?
Jo Cook on July 1, 2013:
Abi Page on July 1, 2013:
Barry Rowlingson on July 1, 2013:
If there's any reports that might be useful (eg list all sessions without a chair, or without a helper) let me know and I'll implement them. Or at least put them on my todo list.
I'll give you access to the database once we settle things down.
Abi Page on July 2, 2013:
Those reports sounds good and probably also a list of all the session volunteers and what I have put them against.
Jo Cook on July 2, 2013:
Thanks
Jo
Steven Feldman on July 3, 2013:
Abi Page on July 3, 2013:
Jo Cook on July 3, 2013:
Jo Cook on July 3, 2013:
Let me know if there's anything else to do with it
Jo
Abi Page on July 3, 2013:
Thanks for the help and hopefully we will see some sign ups shortly....
Abi Page on July 4, 2013:
Can you have a look Jo - I am struggling here with wifi/ editing the form on my phone.
Jo Cook on July 4, 2013:
Jo Cook on July 5, 2013:
Jo
Jo Cook on July 5, 2013:
Abi, I've added in some new fields- and tried filling it in myself- it seems to be OK but let me know if you need any more edits.
Abi Page on July 5, 2013:
That looks good and seems to be coming through fine, the only contact details missed were Stu Lester (fine, I have his details) and someone called Jorges who speaks Spanish - anyone know him?
Abi Page on July 8, 2013:
7 sign-ups just now.... need to keep pushing.
Abi Page on August 1, 2013:
Still working through assigning full paying conference attendees and matching to sessions they have expressed interest in
Will then use the students to fill some gaps - Addy or Suchith, you need to prompt the students to sign up on the form, only 2 have - or pass on their details and I will just assign them anywayn - sorry they need to cover gaps so won't get a huge choice on the tasks.
Will then look at day passes - many of the day pass people want to attend multiple days - I'm not comfortable with giving day passes to the same person for 4 days, so need to look at this when I have filled as many slots as I can from above groups.
I am managing this in a Google spreadsheet just now, although there is probably a better way of doing this.... I am thinking of passing around a coloured version of the programme at the end of the week to everyone who has signed up as volunteers to highlight chair slots that are still empty (lots just now, but hopefully less when I have finished sorting through people) and get some more people taking an extra slot or so.....
I am not convinced I have a full list of when we need the volunteers apart from for the sessions - I am concentrating on chairs just now, but will post what I have so far for other tasks when I can.
Abi
Abi Page on August 1, 2013:
Steven Feldman on August 1, 2013:
Jo Cook on August 1, 2013:
Antony Scott on August 1, 2013:
Abi Page on August 1, 2013:
Someone volunteered to chair their own session and I wondered if this was wise (not everyone is good at keeping themselves to time?) - so I may pencil them in for now and if someone else comes forward swap them out?
But if we end up with sessions without chairs then I guess we could email the people in that session and see what they think about stepping up to chair it... better than not arranging anything I guess?
Steven Feldman on August 1, 2013:
It would be great to add that to the delegate list on Google
Rollo Home on August 2, 2013:
If there are sessions without Chairs we (LOC) need to step in - but there's only a few of us.......ideally we need more volunteers. If take up is really low on this, perhaps we need a bigger incentive?
Abi Page on August 2, 2013:
would be useful to know the travel time between sir clive granger and EMCC in terms of people being able to chair sessions in different locations across breaks/ lunchtime.... how long to walk between the two?
Rollo Home on August 2, 2013:
Abi Page on August 5, 2013:
https://docs.google.com/spreadsheet/ccc?key=0Aq1gN3i346BXdHkyWmo2X1F0RjFxV296ekNpMUxZRkE&usp=sharing
As you can see, the sessions are filling up and we still have quite a few who have offered that are still to get back to me.
If there are any other tasks we need volunteers for (collating delegate packs, decorating venue/signage... etc?) let me know where, when and how many.
I really want to push this on this week, as I am then on leave for a couple of weeks - while I am going to be with web access, I would rather not spend it all online if I can help it.
Antony Scott on August 5, 2013:
Rollo Home on August 5, 2013:
Abi Page on August 5, 2013:
@Rollo - getting a little obsessed with trying to tie up various documents/ emails so turned off editing so I don't get confused, but I can add that. I would suggest we keep tshirt sales well away from registration time, and perhaps have the "shop" open during lunchtime or break each day - could have a day allocation if they are flying off the shelves, particularly if we are looking to co-ordinate with GeoCom. If GeoCom AWG are happy I can probably arrange for volunteers to do this throughout the week, I have a few volunteers who are doing the full week and have offered to help out elsewhere if I need them.
Abi Page on August 7, 2013:
Is this an option using the online registration, or does it need to be done separately?
Thanks, Abi
Abi Page on August 7, 2013:
Steven Feldman on August 7, 2013:
People can use the online registration system to just book a room
t-shirt sales - I assume you mean the Maptember t-shirts? If so i suggest we have a volunteer at a separate table near registration with a pile of t-shirts and a bucket in which people place a £10 note.
We will need to work out how to handle the cash, @jeremy is there a bank branch on the site where we can deposit cash?
Abi Page on August 7, 2013:
If ok, I would suggest having sales for an hour or so at lunch to avoid registration busy times - if so, I have the man to do it...
Steven Feldman on August 7, 2013:
Abi Page on August 13, 2013:
Barry - it would probably be good for me to start getting the chairs and assistants into your database, but I'm not sure how. When you have time in the next couple of weeks can you send me details. There are people helping with other tasks / events - if there is anyway I could get these in somewhere then it may let me have a report per person on what they are allocated to do? But if this is a big pain then I will do something else away from the database, it isn't an essential.
Barry Rowlingson on August 13, 2013:
Will write some docs on using the django database backend soonish...
Abi Page on August 13, 2013:
Barry Rowlingson on August 14, 2013:
Steven Feldman on August 14, 2013:
I am going to post the previous delegate mails onto the web site later on so then you can direct them to the past mails there
Abi Page on September 4, 2013:
I need to sort out the final list we have and send to Claire & Steven to ensure they are registered.
I will email anyone who came in late to the process or has not responded to my emails and let them know they have been unsuccessful for day passes, I will do this asap, please don't contact volunteers about this directly yourself until I have done so.
Rollo has been in contact with Ollie so that is sorted out.
Barry has been working on a lovely volunteer database for me.
Mark - as per your dms on twitter, I can't quite follow what you are asking me for. There is no record on this thread and I can't see any emails you have sent me asking for volunteers. Can you outline what you need & point me to the place where you raised several weeks ago as you mention?
We have an abundance of LOC that can jump in to help with the Saturday party and a few volunteers I have assigned. I will have a look at my records and get back to you on the situation once I have sorted out the issues above.
Mark Iliffe on September 5, 2013:
Abi Page on September 6, 2013:
Volunteer call closed
Contacted unsuccessful VDP requests
Reminder sent to those on passes who have not committed yet
Email sent to Claire & Steven with VDP attendee details.
Abi Page on September 7, 2013:
volunteer details in database
volunteers against sessions in database
closing party discussed with Mark & details emailed
Actions:
additional volunteer tasks cleaned up & to go in database
briefings for each of the tasks & notes on volunteer briefings
Abi Page on September 11, 2013:
Can you check :
my remaining to do list today:
Steven Feldman on September 11, 2013:
I love living close to the edge
Steven Feldman on September 11, 2013:
If we can find a couple of aspiring video journalists who would like to go round during the event and do some interviews, it could make great content for the closing session
Peter Batty on September 11, 2013:
Matt Walker on September 11, 2013:
Can I check on the cover for the Main Workshops (Tue, Wed) and the Free Workshops (Thu, Fri, Sat). Can you point me to where I can find details of who is covering each session?
Thanks,
Matt.
Abi Page on September 11, 2013:
My understanding was we just need someone to check the list of who is there? Speaking to Steven he suggested you and someone from LOC would be able to do this for the paid workshops - or at least give a list of names to the presenter to check? We have no interest from volunteers on Tues & Wed during session times - as pretty much the only people coming are booked into a workshop or hack.
Again for the other days my understanding was we just need to get the list of names to the start of the workshop? If LOC can't do this then I will have a look at where we have other help - possibly Angharad Stone on Thursday and Giuseppe S on Friday.
Is this way off the mark of what you need?
Abi
Matt Walker on September 11, 2013:
Abi Page on September 11, 2013:
Steven Feldman on September 11, 2013:
Addy Pope on September 12, 2013:
Abi Page on September 14, 2013:
only outstanding issue to be looked at next week is accommodation for Elisabet
Mark Iliffe on September 14, 2013:
needs it.
Abi Page on September 14, 2013: