Lanyard
Posted by Abi Page on July 31, 2013
Right, let's look at the lanyard....
I have written down A5 (is this wrong is it A6?) with 8 sheets, the first one laminated and with a sticker on front with delegate details.
Can we confirm this is what we need and then I will get the pricing details.
.. what else, what is the content - if we are struggling to fit the session programme on a double A4 spread with 8pt text, will we be attempting to shrink it for the lanyard?
I have written down A5 (is this wrong is it A6?) with 8 sheets, the first one laminated and with a sticker on front with delegate details.
Can we confirm this is what we need and then I will get the pricing details.
.. what else, what is the content - if we are struggling to fit the session programme on a double A4 spread with 8pt text, will we be attempting to shrink it for the lanyard?
Comments
Steven Feldman on August 1, 2013:
Rollo Home on August 2, 2013:
http://en.wikipedia.org/wiki/File:A_size_illustration2_with_letter_and_legal.svg
Antony Scott on August 4, 2013:
Abi Page on August 4, 2013:
front - Foss4g logo, space for sticker
pg 2-6- ?
pg 7 - map of campus
back - map of venue
Abi
Antony Scott on August 4, 2013:
Abi Page on August 5, 2013:
"
So he has costed for the actual lanyard and clip as well - is this ok?
Do costs look ok? - Do we need the safety release clip? (I assume this is in case someone gets caught on something... )
Bit concerned about the timing, I have asked Barry H to comment, but it means we need to get content agreed asap. Rollo, what do you think of Ant's comment on content - is this what you were thinking?
Rollo Home on August 6, 2013:
Content: In terms of the programme, I'd suggest that it is just an over view that we need to provide (the idea of the Lanyard is to provide easy to access 'orientation' information [where, when, who] - not detailed content). So Session ID is enough detail to show per day (not speakers/presentations). Ideally we'd get an entire day on a single 'card'.
Other things to show: maps (campus, nottingham, venues); contact numbers/help points; party venues(?)
Rollo Home on August 6, 2013:
Antony Scott on August 6, 2013:
Rollo Home on August 6, 2013:
Steven Feldman on August 6, 2013:
Abi Page on August 7, 2013:
Rollo/ Jo - I'm not too sure re the lanyard costs listed on the promo google doc and what is included there - so do I just need to organise the printing (has this cost been included) and you will sort out the lanyard cord and clip?
I think the lanyards will need to be assembled before registration - I am a bit concerned about how many "bits" there will be at registration for the volume of people that need to be processed. I have at least one person who has volunteered to help from Monday with this type of thing - is this useful and should I take them up on it?
Jo Cook on August 7, 2013:
The costs in the spreadsheet are just for the lanyard and clip, not the actual card/pass/mini booklet thing. I'm happy to arrange the ordering of the lanyard and clip, as part of the general promo items order- if you can manage the card/pass/mini booklet (we need a better name for this!). The cost of printing has not been included- if you happen to know what it is, please do include it so we have a full understanding of the costs.
Yes there will be a lot to sort out on the Monday so if we can have some assistance from a volunteer that would be great.
Jo
Steven Feldman on August 7, 2013:
yes to a volunteer from Monday if one is available
Abi Page on August 7, 2013:
Jo Cook on August 7, 2013:
Abi Page on August 13, 2013:
> Lanyards: 6 total, two sided... design to tie in with the Programme...
>
> Then I'd like a breakdown of what goes on each lanyard (side one, side two if there are two sides), supplying me with the actual actual text you want and/or referencing the page in the latest Programme PDF where I can grab it. Something like this:
>
> • Lanyard 1, Side 1: FOSS4g Logo; name room for sticker
> • Lanyard 1, Side 2: FOSS4g Logo; sign off details from back cover of PDF: back cover PDF – Venue map.
So this is where I am:
Lanyards: A6, 4 cards total. Design - look and feel should tie in with programme, but this is a quick overview for delegates rather than the detailed information included in the booklet.
The first card will be laminated, the others will just be on card.
Side 1: This should have the FOSS4G Logo then a large space that will be filled with a sticker (SIZE?) that will have the delegates details on it (name and what they have paid for).
Side 2: Programme overview as per booklet page 17
Side 3: Thursday Programme (booklet 20 & 21, but without full details - attach example from Rollo)
Side 4: Friday Programme (booklet page 22 & 23)
Side 5: Saturday Programme (booklet page 23 & 24)
Side 6: Key noters name & times(?) - OR card with space for delegate to write on workshops they have booked to attend?
Side 7: Campus Map (booklet page 2)
Side 8: Venue Map (booklet page 58)
I would like to send this to Barry tomorrow night, so please send any comments otherwise I will go with this.
We need to decide what is happening about these stickers - what size will they be, who will / can print them off using the information we hold on delegates?
Also your thoughts on side 6 please.
Abi
Antony Scott on August 13, 2013:
Abi Page on August 13, 2013:
Rollo Home on August 14, 2013:
Sticker - i'd suggest using a standard printer label size so that we can produce them easily on site in a standard A4 printer: http://www.avery.co.uk/avery/en_gb/Products/Labels/Labels-for-Letters-%26-Envelopes/White-Address-Labels/QuickPEEL-Addressing-Labels_L7173_100.htm?int_id=productselector-productdetails-L7173-100
Barry Rowlingson on August 14, 2013:
Steven Feldman on August 14, 2013:
We can get an 8/page label that is 99.1x67.7 which would allow us to print delegate name etc in nice big print with delegate/speaker, organisation and reg detail and still leave room for them to add their twitter handle by hand if they wish.
Alternatively we could use 14/page 99 x 38
Cheap but good label is http://www.amazon.co.uk/Star-Addressing-Labels-Inkjet-99-1x67-7mm/dp/B000I2GR5C/ref=sr_1_4?s=officeproduct&ie=UTF8&qid=1376477264&sr=1-4&keywords=inkjet+labels+99.1+x+67.7
Good suggestions for the content - for side 6 I like the idea of having a place to note favourite sessions perhaps an empty grid. If we do that i would make it side 8 and shuffle to maps up a place to sides 6 and 7
Abi Page on August 14, 2013:
Abi Page on August 19, 2013:
I forgot to mention that the Lanyard text is 7pt.
Barry"
Antony, Rollo - comments?
Barry Rowlingson on August 19, 2013:
Are the boxes going to have presentation titles or just be blank with session titles? I suspect they'd be a bit small. I'm just not sure the empty grid is useful, people will have to refer to the programme or their phones to see whats in these spaces, unless the idea is for them to mark in advance the sessions they want to go to on the lanyard...
Antony Scott on August 19, 2013:
Abi Page on August 19, 2013:
Rollo Home on August 19, 2013:
I'd agree with the comments from Barry and Ant above (although I think it will be a tough thing to edit some of these session titles down to few words). If space is an issue, I'd suggest removing the footer - it's not really needed on every page.
Antony Scott on August 20, 2013:
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Rollo Home on August 20, 2013:
Fire Danger 4casting?
Shortest Way 2 Skool?
Intro 2 Open Source Geospatial?
no? perhaps best...
I would totally expect someone to get upset that we'd somehow changed the meaning of their paper - but hopefully it's apparent why a condensed approach was taken.
Abi Page on August 20, 2013:
Rollo Home on August 20, 2013:
Regarding 'the hole' do we know the clip type? Having visions of them not going onto easily - which would be a pain with 800 of them to do......
But they look good.
Abi Page on August 20, 2013:
Antony Scott on August 20, 2013:
Abi Page on August 21, 2013:
Abi Page on August 22, 2013:
"Hi Abi
The truncated session titles aren't going to work. I have been trying with 7 pt and I'll run out of room.
I think the best thing to do is have the Sessions listed in their boxes: Session 1.1, Session 1.2....
Barry"
Here is the proof from Barry using the session numbers. Hopefully people can use this alongside the programme book and highlight/ circle what they want to see in advance so they don't need to carry both with them.
Any big issues by Sunday night please, but we don't have time for lots of changes to meet the print deadline.
Rollo Home on August 23, 2013:
Q. Would the URI be a suitable ref. to add? (as in main prog - page 26 on wards)? Might be a bit much work to do now?!?
Abi Page on August 26, 2013:
Otherwise, yes agree on dropping "session".
Antony Scott on August 26, 2013:
Abi Page on August 27, 2013:
Abi
Jo Cook on August 27, 2013:
Abi Page on August 27, 2013:
Abi Page on August 28, 2013:
Barry Rowlingson on August 28, 2013:
Rollo Home on August 28, 2013:
these look excellent.
Do you need checking of the programme? Or is he comfortable with his work? (I see Barry is already on the case!)
Also, I assume that he's matched the lanyard programme with the version in the programme booklet (as there have been changes since his print deadline). IMHO it would be better for the two printed items to match, even if they are out of date (as they will always be out of date at some point).
Finally, he's used the tag "/p/138" or whatever, and the footnotes say append to "http://2013.foss4g.org/" which would give a double // in the path name - but that's not a problem for anyone is it?
Barry Rowlingson on August 28, 2013:
Rollo Home on August 28, 2013:
Abi Page on August 28, 2013:
Yes have a check if you can - I did spot a couple of errors in the copying across in the main booklet so it is worth having an eye over it if you have time. I believe that Barry H has used the same data for both documents.
If we are happy now with the layout then I will let Barry H know that any amendments are only going to be minor - but I will wait until Ant has had a look.
Barry Rowlingson on August 28, 2013:
Thursday's time column has 1:00 - 12:30 that should be 12:00 to 12:30
Also, Friday has 13:00 - 13:15 for lunch that should be 13:00 - 13:30
Rollo Home on August 28, 2013:
thurs:
2.1 should read 12.1
172 should read 17.2
18 should read 18.1
Bert Henning should read Ben Hennig (!)
Fri:
19.2 /p/15 should read /p/159
Most of the changes have been presenters and not shifting papers around, so this is actually an almost bang up to date version of the programme. Cool.
Antony Scott on August 28, 2013:
Steven Feldman on August 28, 2013:
I made a suggestion above about using stock labels that should fit. There are three things we need to get sorted:
First name
Second name
Organisation
A space preceded by an @ symbol for them to write in their twitter name (we do not want to try to gather and print)
A line that indicates whether they are a presenter and/or a sponsor
A smaller print line that shows whether they are signed up for Workshops, Ice Breaker, Thurs, Fri, Sat, Closing Party
Abi Page on August 28, 2013:
1.) I will confirm this size will be ok with Barry H.
2.) Sounds fine to me, assume we aren't bothered adding volunteer, LOC etc.. may be too many different options and we have the tshirts anyway to distinguish?
3.) Are you/ Claire happy to do this?
Agree with printing the labels well in advance. Any last minute people can surely cope with a hand-written label as I doubt we will have time to print new labels during registration?
Steven Feldman on August 28, 2013:
Abi Page on September 2, 2013:
https://basecamp.com/1920286/projects/762306-foss4g-13/forwards/1212765-attached-lanyard
There are a couple of minor changes that I have highlighted in the programme book that haven't been carried through, but I hope to get this sorted with Barry this morning.
Abi
Abi Page on September 2, 2013:
Abi Page on September 3, 2013:
Jeremy Morley on September 4, 2013:
Jeremy