Reopening Workshop Registration
Posted by Matt Walker on August 27, 2013
Hi Steven,
My current thoughts:
Hope you had a good break. I'm on leave this week but at home for the second half, just catching up with FOSS4G stuff since the weekend.
Claire has been in touch asking about reopening workshop registration. Barry raised some good points on email regarding whether we can practically reopen registration such as lunch orders and managing user sign-up on the website. I'm not sure what to do so thought it would be useful to discuss it.
The facts as I see it:
The facts as I see it:
- we have 2936 workshop hours in total
- we've currently sold 2256 hours (77%)
- 27 delegates have not yet used all of their credits (but only 6 with 4 or more)
- we've ordered lunch (but I assume adding a few extra would not be a big deal?)
- Barry has indicated that he's OK with continuing to register delegates on the website for a short period
My current thoughts:
- reopen registration for a week or until we reach 85% capacity (a week is long enough to give delegates chance to book, short enough to avoid us having to deal with bookings too close to the conference; 85% is another 30 8 hour delegates and still gives some room to breath)
- reinstate the indicator on the website to show the number of spaces available on each workshop (do this for all workshops, even those that are full or have a small number of places)
- agree a timetable for sending delegates their user credentials for the website (and inform delegates of this) to ensure it's predictable and manageable
- email all of those that enquired about workshops after registration was closed or enquired about availability of a specific workshop that we now have capacity on
- send a general email to all delegates that have not signed up for workshops (or all delegates if that's tricky) to say that we have managed to increase the capacity of a number of workshops and that workshop registration has been reopened
What do you think, a too much trouble or worthwhile?
Matt.
Comments
Barry Rowlingson on August 27, 2013:
Rollo Home on August 28, 2013:
Claire Gilmour on August 28, 2013:
What is the link to show which workshops are full/have spaces etc?
Steven Feldman on August 28, 2013:
Our website at http://2013.foss4g.org/additional-options/ says
We can mail delegates in our next mail saying there will be a few workshop spaces available on the day if they are in Nottingham on the Tuesday or Wednesday and get to registration early on. Payment can be by paypal at registration
Matt Walker on August 28, 2013: